Differences

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--- events:emfcamp-2026 [2026/04/25 16:04] – zoe adds stuff zoemaestra
+++ events:emfcamp-2026 [2026/05/03 14:44] (current) – analogcat
@@ Line 28: / Line 28: @@
 | Joe | has ticket | TBD | TBD | TBD | TBD |
 | PeterM | has ticket | TBD | TBD | Car (Full) | TBD |
-| edenstar | has ticket | TBD | TBD | TBD | TBD |
+| edenstar | has ticket | TBD | TBD | Self-arranged transport | TBD |
-| edenstar +1 | has ticket | TBD | TBD | TBD | TBD |
+| edenstar +1 | has ticket | TBD | TBD | Self-arranged transport | TBD |
 | iwa | has ticket | TBD | TBD | Can get train but would accept a lift | TBD |
-## Travel arrangements
-We may be able to
- arrange ride-shares or other group travel arrangements. TBD once interest/tickets have been determined.
-Jim will be driving, and can take kit. They won't be taking passengers but may be able to run to/from Ledbury station.
-Mate will be driving as well. He can take passengers as well as kit per arrangement/as  space allows.
+## Travel & Logistics
+### Van Hire
+Jonas is looking into van hire (Arnold Clark, Renault Master) for the **16th–21st**.
+* **Estimated Costs:** £432 (hire) + Insurance waiver + (£100 (Young driver fee)) + approx. £100 petrol.
+* **Funding:** Everyone physically present at the meeting on 25 April agreed to contribute.
+* **Action:** Need to ask Edenstar, Zanzi, and Jules if they want to contribute/join the van plan.
+### Transport Notes
+* **Jim:** Driving, can take kit. No passengers, but can do station runs to/from Ledbury.
+* **Mate:** Driving, can take passengers and kit as space allows.
+---
 ## Equipment
 We **will** have our own village, it's helpful to know what kit we have available.
-Do we want to locate next to/be a subassembly of Milliways?, and also be next to Freeside/Scottish Consulate/Irish Embassy?
-We're bringing:
+| Item |  Needed | Have | Person(s) Responsible |
-* 1x beeg plotter
+| :--- | :--- | :--- | :--- |
-  * 2x beeg plotter wheels?
+| Gazebo (3x3m to 4x4m) | 1 | 1 | Zoe (Buying) |
+| Camp Chairs | ~9 | 11 | Zoe (2, potentially an extra 4), Jim (2), Mate (2-3) |
+| Camp Tables | 2 | 2 | Jim (1), Alex (1) |
+| Water Carrier | 1 | 1 | Jim |
+| 16A Power Cables | - | - | Jim, Peter |
+| Network Router | 1 | 1 | Zoe |
+| Network Cables | - | - | Jim |
+| Bin Bags & Cable Ties | 1 set | 0 | Alex (Costco trip) |
+| Flags/Signage | - | - | Ava |
+| PA System / Speakers | 1 | 2 | Peter, Ava |
+| Outdoor Lights | 1 set | 1 set | Peter |
+| Washing up bowl | 1 | 1 | Jim |
+| Kettle | 2 | 2 | Jim, Alex |
+| Camping Stove | 1 | 1 | Jim |
+| Pans | 1 set | 1 set | Jim |
+| Compressor / Inflator | 2 | 2 | Jim, Alex |
+| 230V/12V cooler | 1 | 1 | Jim |
+| Picnic blankets | - | - | Zoe |
+| Garden extension cable | 1 | 1 | Zoe |
+| Bright torch | 1 | 1 | Zoe |
+| Microwave | 1 | 1 | Mate |
+| Trolley/Handcart | 1 | 1 | Alex |
+| Blahaj | many | 1 | Jim |
-Jim has:
-* 2x10m 16 Amp 230V power cables
-* Camp table
-* 2x camp chairs
-* 230V/12V cooler
-* Table-top gas stove and pans
-* Washing up bowl
-* Big water carrier
-Zoe has:
-* 2x camp chairs
-* Picnic blankets
-* Garden extension cable of unknown length
-* Bluetooth speaker (bose soundlink 2 mini)
-We need:
-* Big tent/shelter
-* More chairs/some benches
-* 13A extension cables/multisockets
-* Glashack.Space flag/sign <in the space now>
-* Bin bags
-* Trolley to move stuff to/from cars <Alex has one they will bring>
 ## Workshop / Event Ideas
-* **Plotter Party:** Live plotting of generative art / camp map?
+* **Plotter Party:** Live plotting of generative art / camp map (Zoe - "beeg plotter").
-* **Coffee Shennanigans:** Automated coffee? Artisan coffee? Batch brew?
+* **Nintendo DS:** Tile-based activity, potentially connected to beeg plotter(Zoe).
+* **LED box art installation:**  (Jim).
+* **Mahjong Workshop:** Hosted by Alex.
+* **Coffee Shenanigans:** Automated coffee? Artisan coffee? Batch brew?
+## Any other Business
+Do we want to locate next to/be a subassembly of Milliways?, and also be next to Freeside/Scottish Consulate/Irish Embassy? Alex will message [Village people](https://www.youtube.com/watch?v=CS9OO0S5w2k) to see if we can be colocated.
+Jonas is organising a visit to Braehead Decathlon for supplies.